At the end of final 12 months we ended up asked to put in writing an article to get a magazine about OneSource Docs.
As we started we realised that the term ‘document management’ is rather misleading in today’s context, which ‘content management’ could be a much better match.
The original expression has stuck not minimum for the reason that a ‘document’ is within the heart of lots of organization processes – initiating the method, contributing at phases in ‘support’ on the system, or developed given that the process’s closing output.
Visualize an bill instigating the accounts payable process, a reference received in help of a bid tender, or a tender reaction issued with the income department.
Written content administration and one variation in the truth
It is the facts throughout the document – the articles – that drives the processing: bill range, the identify with the tendering enterprise, particulars on the product sales purchase.
For effective processing all suitable material should be readily available, accessible and recent at every single stage from the process – and exact. This is when preserving a ‘single model on the truth’ comes in – making certain that there is just one source for any individual bit of info. Or else, odds are content will vary.
Using a doc management answer there is certainly just one and only one doc supply. Held centrally along with supporting documents, recent information is accessible at every single stage of the process and obtainable to all those that need that info 24/7, no matter of place. Workflow automates labour-heavy guide duties, realising best-practice, quick, economical, straight by processing.
Procedure interface amongst departmental methods (Obtain Orders, Accounts Payable, Shopper Products and services, and so forth), and with 3rd party devices enables articles to get shared and to continue its processing journey with out interruption – and without the want for rekeying and related hazard of transposition error.
Using charge of the business
A doc – or written content – administration alternative presents an organisation the visibility it really should make the choices that drive organization. Authorisation amounts configured to fulfill the organisation’s guidelines and rules safeguard safety, full audit record guarantees compliance regulations are satisfied and reporting applications crank out highly effective small business intelligence.